Task Management Funnel
I use Todoist daily—it’s a brilliant tool for managing tasks and projects. But even the best tools need a system behind them to support your best work.
Here’s the system I use to stay organised and focused:
Capture: I capture everything in Todoist as soon as it comes up. No relying on memory.
Organise: My Todoist is structured into life zones (work, business, and personal). Under those, inspired by PARA, I have projects (with a clear end date) and areas (ongoing).
Prioritise: I use do dates (when I’ll work on a task), due dates (deadlines), and flag my most important tasks. Daily prioritisation is key.
Focus: Once I’ve prioritised, I decide when to focus on completing tasks—this often involves blocking time on my calendar.
Todoist makes it easy to set up an approach like this.
How do you approach managing tasks?
